Hosted stores offer sellers a dashboard environment where Colorado sales tax collection can be managed. Marketplace : Marketplaces like Amazon and Etsy offer integrated sales tax rate determination and collection, usually for a fee.
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As with hosted stores, you can set things up from your seller dashboard and let your marketplace provider do most of the heavy lifting. Mobile point of sale : Mobile point-of-sale systems like Square rely on GPS to determine sale location. The appropriate tax rate is then determined and applied to the order. Specific tax rules can be set within the system to allow for specific product tax rules. Colorado sales tax collection can be automated to make your life much easier. Avalara AvaTax seamlessly integrates with the business systems you already use to deliver sales and use tax calculations in real time.
Some goods are exempt from sales tax under Colorado law. Examples include beetle wood products, food for home consumption, and farm equipment. In Colorado, state-level exemptions may differ from local-level exemptions. We recommend businesses review the laws and rules put forth by the DOR to stay up to date on which goods are taxable and which are exempt, and under what conditions. Some customers are exempt from paying sales tax under Colorado law.
Examples include government agencies, some nonprofit organizations, and merchants purchasing goods for resale. Sellers are required to collect a valid exemption or resale certificate from buyers to validate each exempt transaction. In some cases, late fees and interest will be applied and can result in large, unexpected bills. Sales tax holidays exempt specific products from sales and use tax for a limited period, usually a weekend or a week.
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Approximately 17 states offer sales tax holidays every year. You're registered with the Colorado Department of Revenue and you've begun collecting sales tax. Remember, those tax dollars don't belong to you. As an agent of the state of Colorado, your role is that of intermediary to transfer tax dollars from consumers to the tax authorities. The DOR will then distribute it appropriately. Since Colorado allows home rule, it may be necessary to file returns and remit taxes directly to local tax jurisdictions. Twice annually, the DOR publishes a list of state-collected jurisdictions and jurisdictions for which the state does not collect sales tax.
Filing a Colorado sales tax return is a two-step process comprised of submitting the required sales data filing a return and remitting the collected tax dollars if any to the DOR and applicable home rule jurisdictions. The filing process forces you to detail your total sales in the state and applicable home rule jurisdictions , the amount of sales tax collected, and the location of each sale. Online filing is generally recommended, but paper returns are acceptable. Separate returns must be filed for each business location.
The DOR will assign you a filing frequency. Typically, this is determined by the size or sales volume of your business. State governments generally ask larger businesses to file more frequently.
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See the filing due dates section for more information. Colorado sales tax returns and payments must be remitted at the same time; both have the same due date. You may file directly with the DOR by visiting Revenue Online and entering your transaction data manually. This is a free service, but preparing Colorado sales tax returns can be time-consuming — especially for larger sellers. To save time and avoid costly errors, many businesses outsource their sales and use tax filing to an accountant, bookkeeper, or sales tax automation company like Avalara.
This is a normal business practice that can save business owners time and help them steer clear of costly mistakes due to inexperience and a lack of deep knowledge about Colorado sales tax code.
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Users can sign up and use the service to prepare returns for free for a limited time. When no sales tax was collected, you must file a "zero return. Failure to submit a zero return can result in penalties and interest charges. The DOR requires all businesses to "close their books" by filing a final sales tax return. This also holds true for business owners selling or otherwise transferring ownership of their business. Many states encourage the timely or early filing of sales and use tax returns with a timely filing discount.
For additional information, see DR It's important to know the due dates associated with the filing frequency assigned to your business by the Colorado Department of Revenue. This way you'll be prepared and can plan accordingly. Failure to file by the assigned date can lead to late fines and interest charges.
The DOR generally requires all sales tax filing to be completed by the 20th of the month. Below, we've grouped Colorado sales tax filing due dates by filing frequency for your convenience. Due dates falling on a weekend or holiday are adjusted to the following business day.
Filing a Colorado sales tax return late may result in a late filing penalty as well as interest on any outstanding tax due. For more information, refer to our section on penalties and interest. In the event a Colorado sales tax filing deadline was missed due to circumstances beyond your control e. However, you may be asked to provide evidence supporting your claim. Hopefully you don't need to worry about this section because you're filing and remitting Colorado sales tax on time and without incident.
However, in the real world, mistakes happen. Failure to file returns and remit collected tax on time may result in penalties and interest charges, and the longer you wait to file, the greater the penalty and the greater the interest. Colorado sales tax may apply to charges for shipping, delivery, freight, handling, and postage. Taxable delivery and freight charges related to tax exempt sales tax exempt item, sales to tax exempt charity, shipping out of state, etc.
There are exceptions to almost every rule with sales tax, and the same is true for shipping and handling charges. Specific questions on shipping in Colorado and sales tax should be taken directly to a tax professional familiar with Colorado tax laws.
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Guide sections. Sales tax Sales tax nexus Getting registered Collecting sales tax Filing and remittance Filing due dates Penalties and interest Shipping and handling. Learn more about sales tax Introducing our Sales Tax Automation series. Sales tax When you need to collect Colorado sales tax. To help you determine whether you need to collect sales tax in Colorado, start by answering these three questions: Do you have nexus in Colorado? Are you selling taxable goods or services to Colorado residents?
Are your buyers required to pay sales tax?
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